Free professional tool
Free Email Signature Builder With Your Headshot
Turn every email into a polished first impression. Build a professional signature around your headshot, contact information and brand—then add it to Gmail, Outlook or Apple Mail in minutes.
- Free to use
- No account required
- Works with Gmail, Outlook and Apple Mail
Make it yours
Build your professional email signature
Add your information, adjust your headshot crop and colors, then copy the finished signature into your email settings.
If you send the setup directions to your email, be sure to copy your signature first.
Simple by design
A better signature in three steps
You do not need to know HTML—or wrestle with a design program—to look professional in every email.
Add your details
Enter the contact information, social profiles and professional details you actually want people to see.
Make it look like you
Upload and position your headshot, choose a signature style and match the accent color to your brand.
Copy and install
Copy the completed signature and follow the included instructions for Gmail, Outlook or Apple Mail.
Flexible, not fussy
Everything you need for a polished email signature
Use only the options that fit your work. Optional fields stay out of the way until you need them.
- Adjustable professional headshot crop
- Brand and accent colors
- Phone, email, website and address
- Optional company logo and credentials
- LinkedIn, Instagram, Facebook, YouTube and more
- Optional call-to-action button
- Clean professional and signature-style layouts
- Optional disclaimer text
The signature is free. The headshot should be excellent.
Need a headshot worth putting in your signature?
Headshot Pros AZ creates confident, approachable professional headshots for individuals, teams and companies throughout Phoenix and the East Valley.
Questions
Free email signature builder FAQs
Is this email signature builder really free?
Yes. You can build, preview and copy your email signature without creating an account or paying a fee.
Can I include my headshot in my email signature?
Yes. Upload your headshot, zoom and reposition the crop, and the builder will prepare an email-friendly version for your signature.
Will the signature work in Gmail, Outlook and Apple Mail?
The builder uses an email-safe layout designed for Gmail, Outlook and Apple Mail. Installation steps are included on the page, and you can also request a copy of the setup guide by email.
What should a professional email signature include?
Most professionals need a name, title, company, phone number, email address, website and a current professional headshot. Social profiles, an address, company logo, credentials, disclaimer or call to action can be added when they are useful.
What size should a headshot be in an email signature?
A headshot should be large enough to recognize but small enough that it does not overpower the contact information. This builder automatically creates an appropriately sized, compressed image after you choose the crop.
Can I change my signature later?
Because no account is required, the builder does not save an editable profile. Return anytime, rebuild the signature with your updated information, and replace the old version in your email settings.